Job Description

Job Description

Core duties and responsibilities include the following. Other duties may be assigned.

Personnel Management

• Hires/terminates, supervises, coaches, provides training, and conducts disciplinary action (as needed) of all site staff according to Company policies and procedures.
• Conducts all orientation for newly hired site staff and facilitates on-going training.
• Establishes expectations and goals for staff and evaluates performance.
• Ensures proper staffing or coverage of the sites at all times.
• Coordinates all site-specific aspects of payroll, including the management of employee timecards.
• Implements and/or enforces all Human Resources-related tasks and policies.
• Reviews site time clock reports, approval of vacation requests, and ensures that on-site staff implements HR requirements accurately and timely (including review of any disciplinary action reports related to the site).

Financial

• Collects rent timely, makes bank deposits immediately, and minimizes any A/R.
• Coordinates vendor/contractor work, certificates of insurance, billing, and A/P function.
• Completes an annual budget independently or in cooperation with the reporting Manager, based on the Owner’s goals for the property, maintaining adequate reserve balances and protection of the physical asset.
• Monitors expenditures to adhere to budgeted parameters.
• Analyzes financial statements and completes variance reports independently and accurately.
• Monitors budget variances each month and documents causes for significant variances in reporting.
• Submits replacement reserve reimbursement requests to HUD/IHDA, as applicable. Monitors reserve balance to ensure compliance with applicable requirements.
• Submits and ensures receipt of subsidy requests; follows up on all A/R from regulatory

Corporate Responsibilities

• Maintains scheduled office hours, the condition of the office, and ensures that all administrative responsibilities are handled professionally.
• Maintains records and ensures proper handling and filing of correspondence, vendor files, warranties, certificates of insurance, and other office-related documents.
• Attends corporate functions or meetings, as requested.

QUALIFICATIONS:

• Education (Desired): Bachelor’s Degree or Associates Degree
• 3+ years of experience as the Manager of a large property
• Must have background in supervision and successful track record of accomplishments
• Leasing Agent License or Sales/Broker
• Certified Occupancy Specialist and/or Tax Credit Certification (if TC property)
• ARM or CAM (Certified Apartment Manager) or equivalent
• Valid Driver’s License, auto insurance and access to a car

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