Job Description

Position Overview

The Operations Administrator is responsible for following a project from Order Intake to Final Invoicing. This process involves many critical steps, which is why this position is the hub of our operations. The ideal candidate for this fast?paced position will be extremely detail?oriented with strong Excel skills, intuitiveness, and an ownership mindset.

Responsibilities

• New Order Processing Order Intake, Customer Purchase Order alignment, CKO meetings, financial budgets in Acumatica, labor hours budgets in Monday.com, and documentation.
• Change Order Processing Apply the same steps for any open project changes and update documents.
• Reporting Run and distribute weekly capacity reports, maintain backlog spreadsheet and reconciliations, update and distribute weekly backlog reporting, and maintain invoicing information on Labor Billing Summary Reports in Monday.com.
• Finance Create and send project invoices, follow up on past?due A/R, reconcile annual incoming purchase orders, document new and closed purchase orders, and support Finance Team as needed.
• General Interact with multiple personnel across departments, handle customer inquiries professionally, and identify areas for process improvements.

What We Need You To Have

• High School Diploma or equivalent.
• Cooperative attitude and willingness to assist others in a team environment.
• Strong computer skills with competency in MS Office, MS Project, PowerPoint, Outlook, Word, Access, OneNote, heavy focus on Excel.
• Strong analytical and decision?making skills.
• Attention to detail meticulous and accurate approach to tasks.
• Self?motivated and able to work independently with minimal supervision.
• Ability to learn new tasks and software.
• Detail?oriented, organized, highly motivated with a positive attitude.
• Ability to multi?task, organize, and prioritize.
• Strong oral and written communication skills.
• Excellent problem?solving and critical?thinking skills.
• Outgoing, personable, and professional demeanor.
• Reliable attendance a must.

What Wed Love You To Have

• Previous knowledge and/or experience in Project Controlling.
• Previous knowledge of Monday.com and Acumatica.
• Previous experience cooperating with Project Managers for project delivery.
• Accounting and/or bookkeeping experience.

Additional Information

• Applicants must be authorized to work for ANY employer in the U.S. We are currently unable to sponsor or take over sponsorship of an employment Visa.

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