Job Description

Job Description

Job Description

CTR Group is seeking an Admin Assistant / Receptionist for a Defense Contractor in the Virginia Beach, VA area.

Must have DoD clearance or be clearance eligible.

PAY RANGE: $20 - $23 per Hour plus Benefits

SUMMARY:

The Candidate will perform various administrative tasks, including greeting visitors and guiding them through the sign-in process, answering reception phone calls and transferring them as needed. Responsibilities include maintaining sign-in sheets, managing badge tracking, and overseeing the fob system. The fob system regulates entry and building access, and this candidate will assist in monitoring this access, establish and remove access as required. The Candidate will also order and organize office supplies, coordinate food and beverage setups for meetings, and assist employees with work-related issues. Additionally, the role involves collecting and entering data into spreadsheets, updating records, and maintaining communication with vendors and management.

Job Duties:

• Visitor Management: Greet visitors, assist with sign-in procedures, and provide directions to conference rooms. Offer refreshments as needed.
• Communication: Answer phone calls, take messages, and transfer calls. Distribute incoming mail and maintain effective communication with vendors and management.
• Administrative Support: Maintain sign-in sheets, track and retrieve badges, and manage the fob system, including processing new forms. Maintain all information on bulletin boards and keep information up-to-date and accurate.
• Office Management: Order and stock office supplies, coffee, and tea. Ensure the supply closet is organized and well-maintained.
• Event Coordination: Set up food and beverages for meetings, assist with special events (e.g., United Way), and coordinate volunteers for food-related activities.
• Data Management: Collect and organize weekly planner reports from managers into Excel spreadsheets for submission. Acquire price quotes from vendors for events.
• Problem Solving: Assist employees with work-related issues, providing solutions and support as needed.
• CPR Certification Management: Organize CPR recertification classes and maintain updated first-aid kit lists.

REQUIREMENTS:

• High school diploma or GED, trade or industrial school, with 2 years of additional experience.
• Candidate should have at least 2 years of experience in Reception/Administrative duties, including any experience with Microsoft Office Suite.
• Office experience with a manufacturing company, defense contractor or Government entity is required.
• Exceptional written communication and time management skills
• Excellent analytical skills and attention to detail
• US citizenship required
• Must be able to obtain a DoD Security Clearance

CTR Group has been a leader in its industry for over 30 years and is rated highly on Google, Indeed and Facebook for being a great company to work for. If you enjoy being a part of a great team, apply today and check out our website for more information.

CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.

CTR group is a full-service employment & recruiting firm, matching the strengths and skills of thousands of candidates with employers.

Company Description

CTR group is a full-service employment & recruiting firm, matching the strengths and skills of thousands of candidates with employers.

Job Tags

Similar Jobs