Job Description

Job Description

Job Description

Accounts Payable Supervisor

Salary Range: $60,500 to $65,000

Hybrid work schedule available

POSITION SUMMARY: Under general supervision, responsible for ensuring the timely and accurate payment of fully authorized invoices, including proper coding and classification of expense type and departments to be charged. Also, ensures the smooth implementation of any enhancements to the accounts payable processing procedure.

POSITION QUALIFICATIONS:

Minimum Education: High School degree required, Associates degree preferred

Minimum Experience: Three years of prior experience in accounts payable functions

Knowledge/Skills/Abilities (KSAs ):

* Ability to read, speak and understand English

*Valid driver’s license and meet Agency’s driving standards

*Excellent mathematical skills

*Ability to operate a calculator, computer keyboard, and other general office equipment

*Proficient in excel

*Excellent organizational and analytical skills

ESSENTIAL FUNCTIONS:

• Enter invoices and related data into accounting or purchasing systems. Gain proficiency using excel templates that can be used to upload data into accounting software. Gain proficiency in importing data from purchasing to accounting software. Ensure accuracy and meaningfulness of data being entered.
• Manage the accurate and timely processing of vendor invoices and payment requests including petty cash, personal allowance, and spenddowns. Ensure a three-way match exists; matching invoices to purchase orders and receiving reports. Ensure proper coding of invoices to general ledger accounts. Ensure appropriate approvals.
• Verify details and approve AP batches in accounting software. Prepare payment batches. Ensure documentation is complete and compliant with the agencies’ policies and procedures.
• Adhere to month-end closing deadlines. Ensure proper posting periods are used when entering vendor invoices.
• Respond to vendor inquiries regarding payment status, discrepancies, or documentation. Maintain positive relationships with external and internal stakeholders and resolve issues promptly.
• Work with purchasing and other departments to resolve discrepancies and improve workflow. Escalate anything that cannot be resolved independently.
• Maintain organized files of paid and unpaid invoices. Ensure documents scanned into accounting software are complete and accurate.
• Support the Accounts Payable Manager with monthly account reconciliations related to accounts payable.
• Monitor AP aging reports and escalate overdue items.
• Support the month-end and year-end closing processes.
• Assist with audits by providing required documentation and explanation of transactions.
• Monitor and reconcile vendor statements.
• Supervise Accounts Payable Coordinator
• Assist Accounts Payable Manager with 1099 preparation and year-end reporting.
• Assume duties of Accounts Payable Manager in absence.
• Follow internal controls and financial policies to ensure accuracy and compliance.
• Attend required staff meetings and annual agency training.
• Protect organization's value by keeping information confidential.

TO APPLY: Please respond to this posting or visit There is never a fee to apply.

The Arc Rockland is an Equal Opportunity Employer.

The Arc Rockland strives to create and maintain a work environment in which people are treated with dignity, decency, and respect, providing everyone with an equal opportunity to thrive. We are committed to building a diverse and inclusive workplace that values the unique perspectives and contributions of all of our employees – a workplace where every employee is able to bring their whole self to work.

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